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McKenna Planners Vidya Krishnan and John Jackson led this two hour seminar and review.

00:00 LiveTimeline
01:15 1. call to order
01:17 2. roll call
02:08 3. adoption of agenda
02:23 4. call to the public
           [Roman reveals new public comment policy mirroring board policy, a change of policy never voted on
           5. clarifications from commission [none]
03:12 6. correspondence
           7. public hearings [none]
           8. reports of committees
03:18 A. Board of Trustees - 8 park proposals received, trying to borrow a building inspector
04:30 B. ZBA
          C. Staff [None]
04:42 D. Planning Consultant
05:20 E. Parks and Recreation
05:44 F. Downtown Planning Group
           9. unfinished business [none]

10. new business:
05:52 A. joint training seminar presented by McKenna
06:30 introduction - Vidya Krishnan
07:04 five foci:

  • planning and zoning essentials
  • review procedures
  • the zoning board of appeals
  • managing risk
  • public participation

focus 1
08:09 planning & zoning essentials
08:12 authority
08:36 authority and responsibility
11:03 michigan planning enabling act (MPEA)
12:45 michigan zoning enabling act (MZEA)
14:39 roles and responsibilities
14:43 the planning & zoning team
16 56 roles and responsibilities of each of the boards and commissions
16:56 planning commission
20:22 board of trustees
21:04 zoning board of appeals
21:55 the zoning administrator
23:10 master plan
26:45 benefits of a master plan
27:15 zoning ordinance: based on implementing the policies in the master plan dictates range of uses so that your property is harmonious with neighboring properties
28:22 relationship of master plan & zoning ordinance, guide to future vs regulation of today
28:59 relationship of master plan & zoning ordinance, cont'd
30:15 questions for discussion - is the master plan a legally enforceable document? if the master plan & zoning ordinance are in conflict, which governs zoning decisions?
30:30 Iaquinto
31:15 Chick - what is the zoning plan?
33:22 Chick - site inspections?
33:59 Chick - master plan vs zoning ordinance?
35:07 Infante - Jackson: no default based on the MP future land use map. zoning determines what property can be used for at a given time.
36:34 review procedures
36:40 Roman - can you go over some of the ramifications if the zoning ordinance is not followed as compared to the master plan?
Jackson: that's a tough call. the master plan is a guide. document the decisions that led to the deviation. To arbitrarily deviate from a master plan could lead to a lawsuit without a sound body of findings
40:20 Dwyer - to follow up on mr roman's point, there seems to be some inconsistency in that a contradiction where by there is a requirement that some developments shall be consistent with the goals and policies of the township master plans though it was in some ways deferring to the master plan. is that a contradiction?
Jackson: "But still"
42:35 Chick - Compatability does not mean that it has to match the surrounding area?
43:30 Infante -
44:30 Jackson - soporifics, platitudes, flattery and "no one said it would be easy"

45:10 Jackson - when you talk about things like compatability and harmonious, it might be something as simple as relocating a driveway on a proposed development so that. Just the same, it might be harmonious to build a sidewalk that connects the existing development to the new development. that might be what makes it harmonious.

45:48 Jackson - there's obviously also the ability to put up screening and things like that. In my mind if you have to put up a lot of walls and landscape screening and things like that maybe the uses really aren't that compatable. I would think that you would look at uses that can coexist in a positive way.

focus 2
46:38 review procedures
46 38 Site Plan Review: Vidya Krishnan now leads the presentation
49:49 When is Site Plan Review required?
50:45 What information is required on a Site plan?
              Site Plan Manual and checklist
52:25 Site Plan Review Process
54:10 Site Plan Decision
56:44 Conditional Use Permits
56:54 What are Conditional Uses? aka special land uses
59:33 Conditional Use Permit Review Procedure
1:02:00 Review Considerations (Section 36:838)
1:04:57 Unique CUPs: Marijuana Facilities
1:07:08 Questions?
1:07:24 Roman - The township is not always the entity that determines the requirements
1:08:05 Chick - Board vs PC
1:09:42 Roman
1:10:02 Iaquinto - In some communities it is up to the PC while in our community it is up to the Board on some projects. In those communities where it is up to the PC as the final recommending body, do the township boards, are they able to override the override the PC in those situations?
Krishnan: No.

1:11:20 Text & Map Amendments John Jackson takes over
1:11:30 Amendments, text and rezoning
1:12:45 Amendment Procedure
1:14:22 Planning Commission Action
1:16:38 Board of Trustees Action
1:17:20 Special Development Options
1 17 20 PUDs (Article XXIII) MZEA
1:18:42 PUD Process
1:20:40 PUD Review Criteria
1:22:00 Open Space Development (an option required by the MZEA)

1:23:20 Nonconformities (page 42)
1 23 20 Nonconformities (p 43)
1:24:13 Nonconformities (continued) (page 44)
1:24:45 Questions?
1:24:56 Chick
1:27:06 Chick What is a substantive change?
1:29:30 Dwyer
1:31:09 Roman (section 36.672)
1:31:53 Zarzecki - notices? newsprint has been going out of print. Have alternative noticing methods been considered?
              Krishnan - State Law hasn't caught up with technology
              Jackson - State law is the minimum. 300 feet is the minimum
1:35:18 Chick
1:35:51 Iaquinto - I believe we increased our radius to 600 ft. We have gone the extra "mile."
1:36:17 Muchow - Can a PUD be considered if it doesn't comply with future land use?
1:37:02 Jackson - there's a lot in that question. the PUD becomes the new zoning for that property.
1:38:00 Muchow - A PUD is actually a rezoning
1:38:15 Jackson - In Northfield PUDs are treated as a rezoning. In other communities...

focus 3
1:38:48 Zoning Board of Appeals
1 38 48 Appeals (page 46)
1:40:17 Variances (page 47)
1:43:35 Example (page 48)
1:46:15 Variances trick question (page 49)
1:47:23 Variances trick question answer (page 50)

focus 4
1 48 40 managing risk [page 51]
1:48:40 risk management (page 52)
1:49:20 making good decisions (page 53,54)
1:50:06 before meetings (page 55)
1:53:40 during meetings, dos and don'ts (page 56)
1:56:44 sound decisions (page 57)
1:58:08 sound decisions, (continued) (page 58)
1:59:48 making sound decisions - another trick question (page 59)
2:00:43 Chick
2:02:00 when turning down a request... (page 61)
2:03:30 conflicts of Interest (page 62)
2 03 30 conflicts of interest [page 63)
2:04:20 conflicts of Interest - a tricky question (page 64)
2:04:50 Chick
2:05:00 conflicts of interests - the tricky answers (page 65)
2:06:00 conflict of interest procedures (page 66)
2:08:13 Jackson

focus 5
2 09 03 public participation (page 67)
2:09:03 public participation - what is required (page 68)
2:12:00 public notice - what is required, ZEA (page 69)
2:13:10 public hearings (page 70)
2:13:57 public hearings (cont'd) (page 71)

              Krishnan returns helm to Jackson
2:15:25 other tools: RRC recommendations (page72)
              what are redevelopment ready communities?
2:20:16 final questions
) 2:20:30 Chick
2:21:14 Infante

2:22:35 11. approval of preceding minutes - postponed
2:23:03 12. final call to the public [none]
2:23:21 13. comments from the commissioners
           Infante, Dwyer, Zarzecki, Chick, Iaquinto, Roman
2:24:51 14. announcement: next regular meeting – june 2, 2021
15. adjournment